How to Change Your Default Printer for Quick Print Jobs

Printing is an essential task in any business, and having the right settings can significantly improve efficiency. If you have multiple printers and need to change the default printer for your Quick Print jobs, here’s a step-by-step guide to help you do so.

1. Understanding Printer Settings in Quick Print

Quick Print is a powerful tool that allows you to print documents quickly and efficiently. However, having the correct printer set as the default can save you both time and frustration. Here’s how you can change the default printer for your Quick Print job:

2. Changing the Default Printer

To change your default Quick Print printer, follow these steps:

Preview the Layout via Print | Page Setup | Printer:

Before making any changes, it’s a good idea to preview the layout of your document. This helps ensure that the final print will look as intended.

Change the Printer to the Correct One:

Once you have previewed the layout, go to the print settings and select the correct printer. Make sure to choose the printer that matches your requirements.

OK and Close the Preview:

Click OK to apply the changes and close the preview window. Your printer settings are now updated.

3. Setting Invoice and Order Defaults in Quick Print

In order to ensure consistency in your invoicing and order management, it’s often necessary to set default printer settings specifically for these types of documents. Here’s how to do it:

Select Settings | Invoice and Order Defaults | Quick Print:

Go to the settings section and navigate to the invoice and order settings. Here, you can specify the default printer for these types of documents.

Browse and Reselect the Layout:

Browse to the layout of the document you want to print and reselect it. This will ensure that the correct layout is used for your invoices and orders.

OK:

Click OK to save the changes and update the settings.

4. Tips for Efficient Printer Management

Managing your printers efficiently can help reduce printing errors and improve workflow. Here are some tips:

Regularly Update Printer Drivers:

Ensure that all printers are running the latest drivers for optimal performance.

Organize Printer Queues:

Set up separate print queues for different departments or document types to avoid conflicts.

Use Print Queue Management Tools:

Consider using third-party tools to manage print jobs more effectively.

5. Conclusion

Changing the default printer for Quick Print jobs can greatly enhance productivity and ensure that all your documents are printed correctly. By following the steps outlined above, you can easily adjust your settings to meet your specific needs. Regular maintenance and organization are key to ensuring smooth printing processes.