How to Send Recurring Emails Regularly Using Gmail - Strategies and Tools

While Gmail does not natively support sending recurring emails, there are several workarounds and third-party tools that can help you automate the process. In this article, we will explore different methods to schedule and send recurring emails using Gmail, including Google Calendar, Google Scripts, and third-party tools.

Using Google Calendar for Recurring Emails

Method 1: Utilizing Google Calendar

Google Calendar is a powerful tool that can help you schedule recurring events. While it's not specifically designed for sending emails, it can serve this purpose by setting email reminders that you can manually send.

Create a New Event: Open Google Calendar. Select the date and time you wish to send your email. Create a new event. Set Up Email Reminder: In the event details, click on the Email Reminder option. Set the time you want the reminder to be sent, typically a few minutes or hours before sending the email. Once you receive the reminder, manually send the email you want to send.

Using Google Scripts for Automation

Method 2: Using Google Apps Script for Automation

If you prefer a more automated solution, Google Apps Script can be a powerful tool. Here’s how to set it up:

Open Google Sheets: Go to Google Sheets and create a new spreadsheet. Open Script Editor: Click on Extensions Apps Script. Write a Script: Here’s a template script you can use:

function sendEmail() {  var to  'recipient_email@';  var subject  'Your Subject Here';  var body  'Your Message Here';  (to, subject, body);}

Set Up a Trigger:Click on the clock icon in the Apps Script editor a new trigger for the sendEmail function to run at your desired frequency (daily, weekly, etc.).Save and Authorize:Save the script and authorize it to run.

Using Third-Party Tools

Method 3: Utilizing Third-Party Tools

Third-party tools like Boomerang for Gmail and Gmelius offer advanced email scheduling and recurring email features directly within Gmail. These tools provide a more user-friendly experience and can be a good choice if you need additional features beyond basic email scheduling.

Which Tool to Choose?

Here is a comparison of the best tools as of April 2024:

Bloomerang for Gmail: Cost: 10/mo (can sometimes find discounts online) Main Feature: Advanced Email Scheduling Advice: If you're looking to add superpowers to your Gmail with a feature-packed email suite, choose Bloomerang. Gmelius: Cost: 15/mo (clunky interface for recurring, but does a lot more) Main Feature: Including Recurring Emails and Additional Features Advice: If you only need to send recurring emails, choose Gmelius.

Other tools are no longer available or are not recommended:

Discontinued Free or 3/mo tool that ends up in SPAM Clunky interface with weekly/monthly limitations Old and unmaintained

By using these methods, you can effectively schedule and send recurring emails using Gmail or opt for third-party tools for a more automated and feature-rich experience.