Printing Envelopes in Word 2016: A Comprehensive Guide
Introduction
Printing envelopes using Microsoft Word 2016 can be a straightforward process, especially once you get the hang of it. Whether you are working on a Windows or a Mac system, the procedure is fairly similar. This guide will walk you through the step-by-step process of printing an envelope, from formatting addresses to the physical insertion of the envelope into the printer.
Printing Envelopes on Windows
Method 1: On Windows
Step 1: Accessing the Envelopes Tool
Locate the Envelopes tab at the top of Microsoft Word. This tab provides a user-friendly interface for creating and printing envelopes.
Step 2: Entering Delivery Address
Click the Envelopes button and enter the delivery address. The text box below will automatically format the address according to the selected envelope size.
Step 3: Entering Return Address
Input the return address as you wish it to appear in the envelope. Make sure the return address is formatted correctly.
Step 4: Adjusting Options
Click the Options… button near the bottom of the window. This will open a new window where you can customize envelope options like size and feed format.
Step 5: Setting Envelope Size
Select the exact size of your envelope from the list. If your envelope size is not listed, select Custom and enter the dimensions.
Step 6: Configuring Printing Options
Switch to the Printing Options tab. Choose the appropriate feed format based on your printer’s specific requirements. If you opt to feed the envelope short edge first, you may need to rotate it to prevent the text from appearing upside-down.
Step 7: Printing the Envelope
Click OK at the bottom of the window and insert the envelope into your printer according to the selected feed format. If you face any issues, reset the feed format to the Word default. Click Print in the bottom-left corner of the Envelopes window to commence the printing process.
Printing Envelopes on Mac
Method 2: On Mac
Step 1: Accessing the Envelopes Tool
Go to the Mailings tab at the top of the Word window. From here, click on Envelopes….
Step 2: Entering Address Information
Input the delivery address and return address as required. Ensure the return address is formatted correctly for the envelope.
Step 3: Ensuring Proper Printer Settings
Check the box next to Use Printer Settings. This ensures that the printer uses its best quality settings. If the box is already checked, skip this step.
Step 4: Setting Page Setup
Click Page Setup… on the right side of the window. Here, select the exact size of your envelope from the dropdown menu. If you have a single size, choose the available option. Click OK at the bottom.
Step 5: Adjusting Page Layout
Review the envelopes layout for any final adjustments. Ensure the envelope size matches your printer settings by following these steps:
Select Page Layout from the menu. Click Size. Choose the size of your envelope and ensure Orientation is set correctly. Select OK to apply changes.Step 6: Preparing the Envelope for Printing
Place the envelope in your printer. Refer to your printer’s documentation if you are unsure about the correct insertion method. Once the envelope is correctly positioned, click the File menu, select Print in the resulting drop-down menu, choose your printer, and any additional preferences before printing.
If the print preview is blank or the envelope prints incorrectly, click the File menu, select Printer Setup, and ensure that the box for Reverse Page is checked.
Conclusion
Printing envelopes using Microsoft Word 2016 is a process that requires attention to detail but is relatively simple once you understand the steps involved. By following the steps outlined above, you can create and print a professional-looking envelope quickly and efficiently. Whether you are working on a Windows or Mac system, the key is to ensure that all address information is correctly formatted, and the envelope is inserted into the printer correctly.