Why InDesign Exports to a PDF Without Fonts

When Adobe InDesign exports a document to PDF without including the fonts, it can be due to several reasons. This article dives into the possible causes and provides solutions for each issue. Proper font handling is crucial for maintaining the visual integrity and consistency of your designs, especially when sharing them with others.

Font Embedding Settings

One of the primary reasons for fonts not being included in the exported PDF is the font embedding settings. In the PDF export dialog, make sure that the box labeled "Embed Fonts" is checked. This ensures that all necessary fonts are embedded in the final document. If this box is left unchecked, the exported PDF might omit the fonts it needs to fully display the document as intended.

Missing Fonts

Another common issue is the absence of the specified fonts on your system. InDesign relies on the fonts being installed and activated on your machine to include them in the export. If InDesign cannot find the fonts, it may use default fonts instead or omit them entirely. Always ensure that all fonts are properly installed and activated before attempting to export your document. You can check this by examining the 'Adobe Fonts' folder located in the InDesign preferences.

Font Licensing Issues

Licensing restrictions can also prevent certain fonts from being embedded in a PDF. If a font is restricted due to licensing agreements, InDesign will not include it in the export. It's crucial to review the licensing terms of the fonts you are using before attempting to export your document. Understanding the licensing restrictions can help you select appropriate fonts that won't cause issues during the export process.

PDF Export Preset

The PDF export preset can also play a role in font inclusion. Different presets may have different settings that affect how fonts are handled. For example, some presets might prioritize small file size over fully embedding fonts. To ensure proper font embedding, choose a preset that specifies full font embedding or manually adjust the settings to include all necessary fonts in the export.

Document Settings

Specific document settings can also impact font inclusion. Check the document's settings to ensure that nothing is preventing font embedding. This includes checking for any text layers or embedded code that might be interfering with the font embedding process. Adjusting these settings might resolve the issue and allow all necessary fonts to be included in the exported PDF.

Corrupt Fonts

If a font file is corrupted or damaged, InDesign may not be able to embed it. To resolve this issue, try replacing the font with a fresh copy or a different font. This step helps ensure that the font is not damaged and can be included in the final PDF document.

By reviewing the above areas, you can identify and resolve the issues causing InDesign to export to a PDF without fonts. Ensuring that your fonts are properly embedded is a fundamental step in maintaining the quality and professionalism of your designs. Always double-check your settings and verify that all necessary fonts are available on your system before exporting your document.